Symposium date:
June 27-30, 2022 | Quiet Drones

Quiet Drones 2022

Authors Instructions and Guidance

Updated 2nd May 2022

This page is for those of you who have had an abstract accepted. Please read it carefully.

You Should have submitted your paper. Please do it now if you have not.

You should have submitted your paper by 29th April. If you have been granted an extension please submit it by then. You can download a WORD template here. If you need to use other software, then please make sure you retain the layout and the style and particularly the font. However, you must submit your paper to us in WORD or PDF format. There is no maximum length but we suggest that 20 pages is too long! Please also limit the file size to 15Mb. This is the paper that will go into the symposium proceedings and be available to delegates to download prior to, during and after the symposium and for the general public to buy after the symposium has finished. When your paper is ready please email it to us at

Submit your presentation and register for the Symposium by 24th May 2022

The next stage after that will be for you to provide us with your slide presentation (see details below) and to register for the symposium and pay the fee. You must do all of these by 24th May or we cannot accept your paper and it will not be included in the proceedings or be presented at the symposium. Registration is now open.

We will play your slide presentation during the Symposium. You will not need to make your own presentation live at the symposium, but we would like you be present during your session to take part in the discussion. Thereafter your presentation will be available for viewing, ONLY by delegates, for around 2 to 3 weeks after which it will not be available anywhere. Your presentation will be held on, and played from, INCE Europe's private Vimeo account and will be set to viewable but not downloadable.

Format of your presentation

The presentation should be between 10 and 12 minutes long. It is important that the file size is not more than 150MB. Use an aspect ratio of 16:9

The straightforward way is to use the PowerPoint facility to add commentary to your slide show. Go to Slide Show > Record Slide Show and take it from there. There is plenty of help within PowerPoint if you have not done it before. On recent versions of PowerPoint you can add a video of yourself in the corner. That is up to you, but be careful that your picture does not obscure any of the material on the slides. Putting your picture on also increases the file size. After that you can export it to an .mp4 video file in PowerPoint. Go to File > Export > Record Video. You can experiment with the export quality of the video file but you will probably need to use HD 720p to keep the file size low enough unless you use compression software to reduce the mp4 file size.

If you have a large screen and experience at this you may be able to video yourself presenting it live. If you have a screencasting app you may prefer to use that. However, if you do this, make sure the material on the screen is easily legible. Recommended codec: AV1, AVC(H.264), MPEG-2, VP9.

Whichever way you do it you must end up with an mp4 file that is no more than 150MB. Please make sure that the video and sound quality is good.

Sending us your presentation by 24th May

Finally, you need let us have the mp4 file by 24th May at the latest:

  • Please name your mp4 file starting with the family name of the lead author. The rest of the file name can be what you like.
  • Around 16th May we will send all authors a link with which you can upload your presentation.
  • If you have any problems please contact us via the contact page.





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