Authors Instructions and Guidance
Updated 2nd September 2020
This page is for those of you who have had an abstract accepted and subsequently sent us a paper. Please read it carefully as the procedure is different now we have a remote symposium.
You should have submitted your presentation and registered for the Symposium by 28th August 2020
For the few who have not yet done this, you should both register and submit your presentation urgently and contact us now to say what the situation is. If we do not receive your presentation this week it may not be played at the Symposium. There will not be an opportunity for you to present your paper live at the Symposium. If you do not register your paper will not be included in the proceedings.
We will play your slide presentation in a live slot during the Symposium. You will not be able to make your own presentation live at the symposium, but we would like you be present during your session to take part in the discussion. Thereafter your presentation will be available for viewing, ONLY by delegates, for around 7 to 10 days after which it will not be available anywhere. Your presentation will be held on, and played from, INCE Europe's private Vimeo account and will be set to viewable but not downloadable.
Format of your presentation
The presentation should be between 8 and 10 minutes long. It is important that it is not longer than 10 minutes and that the file size is not more than 100MB. Use an aspect ratio of 16:9
The straightforward way is to use the PowerPoint facility to add commentary to your slide show. Go to Slide Show > Record Slide Show and take it from there. There is plenty of help within PowerPoint if you have not done it before. On recent versions of PowerPoint you can add a video of yourself in the corner. That is up to you but be careful that your picture does not obscure any of the material on the slides. Putting your picture on also increases the file size. After that you can export it to an .mp4 video file in PowerPoint. Go to File > Export > Record Video. You can experiment with the export quality of the video file but you will probably need to use HD 720p to keep the file size low enough unless you use compression software to reduce the mp4 file size.
If you have a large screen and experience at this you may be able to video yourself presenting it live. If you have a screencasting app you may prefer to use that. However, if you do this, make sure the material on the screen is easily legible. Recommended codec: AV1, AVC(H.264), MPEG-2, VP9.
Whichever way you do it you must end up with an mp4 file that is no more than 100MB. Please make sure that the video and sound quality is good.
- Please name your mp4 file starting with the family name of the lead author. The rest of the file name can be what you like.
- We have sent all authors a link with which to upload presentations. If you have lost it please contact us.
- If you have any problems please contact us via the contact page.